If we are all being really honest, there are a lot of tasks in our day to day work that take up far too much of our precious time. In fact, studies have shown that up to an hour every day is wasted on tasks that really are not essential. In the short-term, this may not seem like much, however, over a longer period of time this can really add up and can cause a business a tonne of money. After all, time is money! Every moment that staff are spending on these non-essential tasks means more loss of profit for the company. The answer here is definitely to implement the most effective technology into your business that will help you to complete tasks faster and improve efficiency. Below, we have listed for you our five top technological picks that will help you to improve business efficiency.
Sharing Files and Documents
No matter whether you have a team of as little as 10 people, or a massive 10,000, every business relies on great team work to make it function properly and be the most efficient that it can be. What’s more, many projects will be a collaborative effort and so it is important that you have a good communication and workflow system in place to ensure projects are completed on time and to a very high standard.
In your business, it is vital that employees can quickly and easily share files using specific tools such as Dropbox. If you are unfamiliar with Dropbox, this is essentially a document sharing software that allows you to upload files, share them with colleagues and also make fast changes to them. This means that even if members of your team are not located within the office, they will still be able to log in and make changes.
Manage Your Team Effectively
Are you the project manager of a larger team? Or maybe you have to organize a team from home? It can be extremely difficult to keep track of who is doing what and when, leading to project disarray and not being completed on time. Having an effective management solution is one of the most important aspects to having a successful business and so you need to have an effective process in place where everyone knows what their task is and can be held accountable for this.
Everyone in your team should have access to the same task manager board and it is here that all tasks should be placed on so you can easily see where you are with that task, see how it is progressing and also see if there are any areas which need to be focused on as they could potentially become a problem. We would suggest that you upgrade to an online Kanban board. An online Kanban board will allow everyone in the company to access it and will also develop a more collaborative and friendlier atmosphere within the company as everyone will have access to the discussions taking place and it is the ideal place for everyone to brainstorm and come up with solutions to problems.
Keep Track of Time
Do you struggle to get all of your tasks completed on time? Then it may be a good idea for you to look into getting some technology that will help you to see how much time you are really spending on a project and how much time you have left to complete it. It can be hard to make any solid changes to your time management until you have the cold, hard data sitting in front of you and, for most people, they tend to be very shocked when they see how much time is being wasted on certain tasks. We recommend checking out an app like Toggl.
Let People Know About Your Business
If your business is not already on social media, then what are you waiting for? In 2018, there really is no excuse not to be online and you will be making a huge mistake by not doing so. If you are not online, but your competitors are, who do you think potential customers are likely to buy from? Social media is the best way to market your business, but instead of individually managing all of your social channels, it is a good idea to use a dashboard such as Hootsuite or Buffer which will allow you to schedule in posts across all your social channels.
Communicate Effective with Your Team
When communicating with your team, emails are not always the most convenient option, especially for group projects with lots of people. Instead, use an instant message service that also allows for group chats, such as Slack, as this will make communicating effectively with your team much easier.
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